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Import & Export, copying, and editing items are among the things that will change the modified date.

With the release of the Outlook 2010 April 26 2011 hotfix, users can now archive by the received date.

This also supported in Outlook 2007, with a hotfix released in December 2010.

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These hotfixes support the Archive Ignore Last Modified Time registry setting, which lets you use the received, start, or completed dates as the archive date.

After installing the hotfix, you need to add the following value to the registry Outlook 2016: HKEY_CURRENT_USER\Software\Microsoft\Office.0\Outlook\Preferences DWORD Value: Archive Ignore Last Modified Time Value data: 1 Outlook 2013: HKEY_CURRENT_USER\Software\Microsoft\Office.0\Outlook\Preferences DWORD Value: Archive Ignore Last Modified Time Value data: 1 Outlook 2010: HKEY_CURRENT_USER\Software\Microsoft\Office.0\Outlook\Preferences DWORD Value: Archive Ignore Last Modified Time Value data: 1 In Outlook 2007, you'll add the value to this key HKEY_CURRENT_USER\Software\Microsoft\Office.0\Outlook\Preferences DWORD Value: Archive Ignore Last Modified Time Value data: 1 With this value set to 1, you'll be able to archive based on the received, completed, or end date of an Outlook item: Note that Contacts are never archived in any version of Outlook.

If you don't want to edit the registry yourself, we have reg files you can download and run.

Be sure to choose the correct one for your version of Outlook.

Archiving has always caused a lot of confusion among users because Outlook archives items based on the last modified date, which may or may not be the received date (or start or completed date).

This works well, for the most part, until you import messages or edit older messages, both of which changes the last modified date.If you wanted to archive by the received date (or start, or completed date) you either needed to move the mail yourself (move, not copy, or the modified date changes! Use Auto Archive to Automatically Cleanup the Deleted Item and Junk Email Folders The default setting for Auto Archive is to use either the received/competed/start date or the modified date, whichever is later.The modified date is the received date or the completed date, unless you do something that affects the modified date after receiving a message or marking a task complete.Outlook 2016 Outlook 2013 Outlook 2010 Outlook 2007Exclaimer Mail Archiver is a fully featured, competitively priced archiving solution for Exchange that's easy to set up and maintain.It uses file system-based storage so it can be installed on any Windows PC and doesn't require SQL.Administrators get a compliant, long-term email history with full auditing and legal hold features.